Setup Checklist
This section is a comprehensive and high level summary of all tasks and prerequisites required for this feature to function properly. This section is purposed for use after an administrator is familiar with configuring this feature as an “audit” checklist. For detailed set-up instructions, jump down to “Prerequisite Tasks” and “Detailed Setup Guide” and then follow up with this checklist to ensure all steps are completed.
1. POS Tasks | |
|---|---|
| PREREQUISITE |
2. Commerce Tasks | |
| PREREQUISITE |
| PREREQUISITE |
1. Set Up Rental Locations REQUIRED 2. Assign products as rental products in Product Classification area REQUIRED 3. Enable Default Rental Location OPTIONAL | DETAILED SETUP |
Prerequisite Tasks
This section describes all requirements that must be completed before you can begin setting up this feature. Once these tasks are complete continue to the next section.
POS Tasks
Ensure all products requiring rental locations are set up in the POS.
NOTE: Products in RTP|One that use this configuration must be set up using the rental module in RTP|One.
Commerce Tasks
Ensure that all products that require rental locations are set up in Aspenware Commerce.
Products should also be configured to collect rental profile in advance. Use the configuration guide.
Settings, Language Strings and/or HTML Widgets for this Feature
This feature may require updates to the following settings, language strings and/or HTML Widgets. Learn more about how to update and create Settings, Language Strings, and HTML widgets follow the links to the respective section.
Settings
Configure CatalogSettings.RentalLocationsMapUrl
Go to Configuration > Settings > All Settings (advanced).
In the Search field, enter ‘CatalogSettings.RentalLocationsMapUrl’
Enter a .jpg URL that will be the default display before a rental location is selected. (Usually, this is a map of the resort with all of the rental locations pinpointed on the map image. Recommended image size is 941 px high by 542 px wide.)
Detailed Setup Guide
This section describes all required steps to set up the feature after prerequisite tasks have been completed.
Set Up Rental Locations
Assign Rental Location Selection to Products
Enable Default Rental Location (optional)
IMPORTANT: An RTP|One environment configured with “Days = quantity” is not supported and must be set up as “Days = units.”
1. Set Up Rental Locations
NOTE: All rental products and add-ons within an order are assigned to a single rental location. Orders placed with a Rental Location product and a non-Rental Location product will be sent to the POS as two separate orders. The rental Location product will go to the Rental “Sales” Location and the non-rental product will go to the resort’s defined Ecommerce Sales Channel. The order in RTP will display the order number as two parts ie: AW1001-1 and AW1001-2.
NOTE: An RTP|One environment configured with “Days = quantity” is not supported and must be set up as “Days = units.”
Go to the Aspenware Commerce > Rental Locations page.
Click Add Rental Location.
Enter the information for the Rental Location. An asterisk ( * ) indicates an optional field that should be filled in for the plugin to have full functionality.
Pickup Site Name:- Enter the name of the rental location.
Address*: Enter address or description of where to find the rental location.
Phone*: Enter the phone number to call to reach the rental location.
Hours of Operation*: Enter the store hours of operation (during the winter season.)
Map Image URL*: - Enter a .jpg URL for a photo to display where to find the rental location. Recommended size is 800 px high by 548 px wide.
Map Image API*: ind the location on Google Maps, select share and copy the link to share. (i.e. https://goo.gl/maps/q4tZqPcg3Zy)
Demo Brands (Comma Separated)*: - Enter a comma-separated list of gear brands available at the rental location.
Nearby Hotels (Comma Separated)*: - Enter a comma-separated list of hotels/accommodations near the rental location.
Description*: Enter a short description to prominently display.
Village*: If multiple villages/areas within the resort, indicate the area where the rental location is located. If the resort does not contain multiple villages, just enter the resort name.
Distributor Code*: - If using rental locations in RTP|One with RTP|Connect, then list the rental location distributor code where the orders assigned to this location will be booked. If using RTP|ONE with Unity, then list the rental location code itself. If using rental locations in Siriusware, enter the Siriusware rental shop description.
Display order: - Order of display
Requires Phone*: If this is checked and a guest selects this location, then during the checkout process, the guest will be required to enter a phone number so that the rental location can reach them.
Is Default: If this is checked, then this location will be the default selection and the guest will no longer need to select a rental location, and that the rental map is no longer displayed. This will then send all of the guest’s rental reservation details to that one default shop. This feature also removes complexity for the guest, since the shopper no longer needs to select a rental location when reserving rental products.
Click Add.
Example of a fully populated Rental Location page for the guest:
NOTE: If the guest has you have a mixed cart, with rentals and other snow products, they write to RTP|ONE as separate orders.
2. Assign Rental Location Selection to Products
Go to Aspenware Commerce > Product Classifications.
Click Add Assignment.
Select the Category containing the product requiring assignment from the Category drop-down.
Select the desired product from the Product dropdown. (The product drop-down is in alphabetical order.)
If rental location selection is specific to a particular attribute combination or add-on selection and does not apply to the entire product, check the desired product attributes or add-on.
If an add-on product requires a rental profile that should be assigned to the same user who is assigned to the add-on product, rather than the parent product assignee, then set up a rental profile at the add-on product level.
In the Classification table, scroll to‘Requires Rental Location' and check the Assign checkbox.
Click Add.
3. Enable Default Rental Location (optional)
Resorts using RTP|ONE may specify a default rental shop in Aspenware Commerce, which will then send all of the rental reservation details to that one default shop. This feature also removes complexity for the shopper, since the shopper no longer needs to select a rental location when reserving rental products. Lastly, the rental line items are written to RTP|ONE as a separate order, exactly as they do currently, so the rental shop staff person only needs to see and fulfill rental line items, not other snow products.
NOTE: Default Rental Locations are disabled by default, to preserve existing functionality for resorts who don’t wish to take advantage of this feature.
In Admin, go to Aspenware Commerce > Rental Locations.
Select the rental location you wish to make the default.
Click Edit.
Check “Is Default.”
Click Update.
Navigate to your public store and select any rental product that’s configured to use a rental location. You’ll see in the purchase flow that the shopper no longer needs to select a rental location and that the rental map is no longer displayed.
Open RTP|ONE and search for your rental order to confirm that it’s been booked to your desired default rental location. Furthermore, if you have a mixed cart, with other snow products, you’ll see they write to RTP|ONE as a separate order, just as before.
Like this page? Click the like button below. Don't like this page and/or want to give feedback about this page, leave a comment below and Aspenware will address to improve this article.