Configuration: Time-Based Activities

Setup Checklist

This section is a comprehensive and high level summary of all tasks and prerequisites required for this feature to function properly. This section is purposed for use after an administrator is familiar with configuring this feature as an “audit” checklist. For detailed set-up instructions, jump down to “Prerequisite Tasks” and “Detailed Setup Guide” and then follow up with this checklist to ensure all steps are completed.

Prerequisite Tasks

This section describes all requirements that must be completed before you can begin setting up this feature. Once these tasks are complete continue to the next section.

POS Tasks

• POS Task that must be completed first

Infrastructure Tasks

• Infrastructure Task that must be completed first. Remove section if not required

Commerce Tasks

• AW Commerce task that must be completed first

Settings, Language Strings and/or HTML Widgets for this Feature

This feature may require updates to the following settings, language strings and/or HTML Widgets. Learn more about how to update and create Settings, Language Strings, and HTML widgets follow the links to the respective section.

Settings

• AW Commerce Settings that must first be completed

Language Strings

• AW Commerce Language Strings that must first be completed

HTML Widgets

• AW Commerce HTML Widgets that must first be completed

Detailed Setup Guide

1. Step 1 Header

1. Set Up a Core Product to Support Time-Based Activity Functionality

Time-based activities should only be set up for products that are set up in RTP|One as an activity. By setting up a product as a time-based activity, it checks for available time-slots and associated inventory to populate on the product detail page. Activity functionality also activates an “Activity Lock” as soon as the product has been added to the cart, if the lock expires before checkout, the site attempts to retrieve a new “Activity Lock” and if it is unsuccessful, removes the activity product from the cart. The same “lock checking” behavior occurs before completing checkout.  

Time-based activities can be dynamically priced, but in order to dynamically price them, they will need an attribute value combination added to the attribute combination table. Even if it is just one attribute for All Ages that is the only option under an Age attribute, this will work. 

Note: Time-based activities cannot have add ons sold on-top of them. They also are limited to one attribute outside of the ones described below. 

1. From the Edit product details page, go to the product attributes tab. 

2. Add the following product attributes, and if they have not been added, then add them under Catalog>Attributes>Product Attributes. 

   1. Add the Start Date attribute. Enter [Date] [Dynamic] in the text prompt. This should be set up as a Date Picker. 

      1. No attribute values should be added

   2. Add the Lock ID attribute. Enter [Lock ID] in the text prompt. This should be set up as a Textbox.

      1. No attribute values should be added

   3. Add the Time attribute. Enter [Activity Time] in the text prompt. This should be set up as a Textbox. 

      1. It is also recommended to include [Dynamic] in the text prompt as this will populate with available activity times for the selected date.

      2. No attribute values should be added

1. In order to allow quantity selection for the activity on the product detail page, go back to the product info tab. 

2. In the Inventory section for the allowed quantities field, add a comma separated list of the lowest to highest quantity numbers you wish to sell, for example 1,2,3,4,5,6,7,8

1. Next, go to Aspenware Commerce Plugins>Activities and select to add new

2. Select the Product to Assign as a Time Based Activity product. 

3. Enter the RTP Activity Code in Code. 

   1. Note: Currently only 1 activity code is supported

4. Enter the RTP Activity Location in Location

   1. Note: Currently only 1 activity location is supported