Configuration: Time-Based Activities

Setup Checklist

This section is a comprehensive and high level summary of all tasks and prerequisites required for this feature to function properly. This section is purposed for use after an administrator is familiar with configuring this feature as an “audit” checklist. For detailed set-up instructions, jump down to “Prerequisite Tasks” and “Detailed Setup Guide” and then follow up with this checklist to ensure all steps are completed.

1. POS Tasks
Complete required Activity module configuration REQUIRED Set up any required RTP\|One Activity Codes. REQUIRED Set up any RTP\|One Activity Location Codes. REQUIRED	PREREQUISITE
2. COMMERCE TASKS
Set up any product that will need time-based functionality. REQUIRED	PREREQUISITE
Add the time-based activity attributes to the core product. REQUIRED Add the Activity to map to the corresponding RTP\|One Activity and Location codes. REQUIRED	DETAILED SETUP

Prerequisite Tasks

This section describes all requirements that must be completed before you can begin setting up this feature. Once these tasks are complete continue to the next section.

POS Tasks

Complete required Activity module configuration.
Create or configure any RTP|One Activity Codes that will be used. Make note of these codes as they will be needed during the Commerce configuration.
Create or configure any RTP|One Activity Location Codes that will be used. Make note of these codes as they will be needed during the Commerce configuration.

Commerce Tasks

Configure any products that will need time-based activity functionality.

IMPORTANT: Add-on products cannot be added to time-based activity products in Aspenware Commerce.

Detailed Setup Guide

This section describes all required steps to set up the feature after prerequisite tasks have been completed.

Assign Time-Based Activity Functionality to a Core Product
Assign the Product to an Activity

1. Assign Time-Based Activity Functionality to a Core Product

Time-based activities should only be set up for products that are set up in RTP|One as an activity.

NOTE: Time-based activities cannot have add-ons sold on top of them. They also are limited to one Product Attribute outside of the ones described below.

HINT: Time-based activities can be dynamically priced, but in order to dynamically price them, they will need an attribute value combination added to the attribute combination table. Even if it is just one attribute for All Ages that is the only option under an Age attribute, this will work.

From the Edit product details page, scroll to the Product attributes tab.
Add the following product attributes: (If these attributes have not already been added, then add them under Catalog > Attributes > Product Attributes.
1. Add the Start Date attribute. Enter ‘[Date] [Dynamic]’ in the text prompt. This should be set up as a Date Picker.
  1. No attribute values should be added
2. Add the Lock ID attribute. Enter ‘[Lock ID]’ in the text prompt. This should be set up as a Textbox.
  1. No attribute values should be added
3. Add the Time attribute. Enter ‘[Activity Time]’ in the text prompt. This should be set up as a Textbox.
  1. It is also recommended to include ‘[Dynamic]’ in the text prompt as this will populate with available activity times for the selected date.
  2. No attribute values should be added

In order to allow quantity selection for the activity on the product detail page, scroll back to the Product info tab.
In the Inventory section for the Allowed quantities field, add a comma-separated list of the lowest to highest quantity numbers you wish to sell, for example, 1,2,3,4,5,6,7,8.

HINT: To view and edit the Allowed quantities field, you may need to toggle the product editor page view from Basic to Advanced in the upper left corner of the page.

2. Assign the Product to an Activity

Go to Aspenware Commerce > Activities and click Add activity and enter the following:
- Product: Select the product that you want to assign as a time-based activity product.
- Code: Enter the RTP|One Activity Code (only 1 activity code is supported.)
- Location: Enter the RTP|One Activity Location Code (only 1 activity location is supported.)
Click Save.

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