Configuration: Time-Based Activities

Setup Checklist

This section is a comprehensive and high level summary of all tasks and prerequisites required for this feature to function properly. This section is purposed for use after an administrator is familiar with configuring this feature as an “audit” checklist. For detailed set-up instructions, jump down to “Prerequisite Tasks” and “Detailed Setup Guide” and then follow up with this checklist to ensure all steps are completed.

Prerequisite Tasks

This section describes all requirements that must be completed before you can begin setting up this feature. Once these tasks are complete continue to the next section.

POS Tasks

• Create or configure any RTP|One Activity Codes that will be used. Make note of these codes as they will be needed during the Commerce configuration.

• Create or configure any RTP|One Activity Location Codes that will be used. Make note of these codes as they will be needed during the Commerce configuration.

Commerce Tasks

• Configure any products that will need time-based activity functionality.

Detailed Setup Guide

1. Assign Time-Based Activity Functionality to a Core Product

Time-based activities should only be set up for products that are set up in RTP|One as an activity. By setting up a product as a time-based activity, it checks for available time-slots and associated inventory to populate on the product detail page. Activity functionality also activates an “Activity Lock” as soon as the product has been added to the cart, if the lock expires before checkout, the site attempts to retrieve a new “Activity Lock” and if it is unsuccessful, removes the activity product from the cart. The same “lock checking” behavior occurs before completing checkout.  

Time-based activities can be dynamically priced, but in order to dynamically price them, they will need an attribute value combination added to the attribute combination table. Even if it is just one attribute for All Ages that is the only option under an Age attribute, this will work. 

• From the Edit product details page, scroll to the Product attributes tab. 

• Add the following product attributes: (If these attributes have not already been added, then add them under Catalog > Attributes > Product Attributes. 

  1. Add the Start Date attribute. Enter [Date] [Dynamic] in the text prompt. This should be set up as a Date Picker. 

     1. No attribute values should be added

  2. Add the Lock ID attribute. Enter [Lock ID] in the text prompt. This should be set up as a Textbox.

     1. No attribute values should be added

  3. Add the Time attribute. Enter [Activity Time] in the text prompt. This should be set up as a Textbox. 

     1. It is also recommended to include [Dynamic] in the text prompt as this will populate with available activity times for the selected date.

     2. No attribute values should be added

• In order to allow quantity selection for the activity on the product detail page, scroll back to the Product info tab. 

• In the Inventory section for the allowed quantities field, add a comma-separated list of the lowest to highest quantity numbers you wish to sell, for example 1,2,3,4,5,6,7,8

• Go to Aspenware Commerce > Activities and click Add activity and enter the following:

  • Product: Select the product that you want to assign as a time-based activity product. 

  • Code: Enter the RTP|One Activity Code (only 1 activity code is supported.)

  • Location: Enter the RTP|One Activity Location Code (only 1 activity location is supported.)

• Click Save.