Configuration: Child Registration

Owned by Jakub Swihart
Last updated: Aug 06, 2022 by Sarah Holst
4 min read

 

Setup Checklist

1. POS Tasks

 

Confirm products in your POS are configured to collect child registration information for on-site sales.

PREREQUISITES

2. Aspenware Commerce Tasks

 

Setting

  • Update childregsettings.prepopulateemergencycontact optional

prerequisites

1. Create Child Registration Classification

  • If not already configured, go to Aspenware Commerce > Product Classifications > Add Classification Required

    • Add new classification

PREREQUISITES

1. Checkout Child Registration Classification Assignment

  • Select desired category and product

  • Assign “Requires Child Registration” from classification table

DETAILED SETUP

Prerequisite Tasks

POS Tasks

Confirm products in your POS are configured to collect child registration information for on-site sales.

Aspenware Commerce Tasks

1. Update the Setting (optional)

The default setting in Aspenware Commerce after version 2.14 enables (sets to TRUE) childregsettings.prepopulateemergencycontact to make it easier for parents with multiple children to complete required paperwork.

NOTE: The logic for this setting is as follows:

  1. If a child has an existing child registration profile in RTP|One, Aspenware Commerce will display the primary emergency contact information for the assigned guest.

  2. If a child has no emergency contact information in RTP|One, we will attempt to display the name and a phone number of the logged-in guest as the primary emergency contact.

  3. When any of the emergency contact information for a child is manually changed (primary or alternate)

    1. all of the subsequent children will have their corresponding emergency contact overwritten with this manually entered data

    2. For example, if Child 2 has the primary contact phone manually changed to 123-456-7890, then the primary contact phone for Child 3 and Child 4 will automatically change to 123-456-7890. The information for Child 1 will remain unchanged.

  4. Once the "Continue” button is selected, all displayed emergency contact information on the page is written to RTP|One.

Use the instructions below to disable the setting.

  • In Aspenware Commerce admin go to Configuration > Settings > All Settings

    1. Search: childregsettings.prepopulateemergencycontact

    2. To disable the setting select Update and set to False

    3. To enable the setting select Update and set to True

NOTE: While the emergency contact information will cascade from the first child, any of the displayed emergency contact information (primary or alternate) can be manually changed in the subsequent child’s registration profile.

1. Create Child Registration Classification

  • If not already configured, go to Aspenware Commerce > Product Classifications > Add Classification

    • Add a name (i.e. Child Registration)

    • Add a description (i.e. Collected during checkout)

    • Select the checkbox next to “Requires Child Registration During Checkout”

    • Click add

  • Decide if you want to offer a way for guests registering multiple children to save time by copying the emergency contact information entered into the registration profiles of the additional children. When this feature is enabled the following logic will determine the emergency contact name and phone number field on the child registration page.

    1. If a child has an existing child registration profile in RTP|One, Aspenware Commerce will displaythe primary emergency contact information for the assigned guest.

    2. If a child has no emergency contact information in RTP|One, we will attempt to display the name and a phone number of the logged-in guest as the primary emergency contact.

    3. When any of the emergency contact information for a child is manually changed (primary or alternate)

      1. all of the subsequent children will have their corresponding emergency contact overwritten with this manually entered data

      2. For example, if Child 2 has the primary contact phone manually changed to 123-456-7890, then the primary contact phone for Child 3 and Child 4 will automatically change to 123-456-7890. The information for Child 1 will remain unchanged.

    4. Once the "Continue” button is selected, all displayed emergency contact information on the page is written to RTP|One.

  • Once decided on whether you want to take advantage of the functionality outlined in the bullet above. In Aspenware Commerce admin go to Configuration > Settings > All Settings

    1. Search: childregsettings.prepopulateemergencycontact

    2. To disable the setting select Update and set to False

    3. To enable the setting select Update and set to True

Detailed Setup Guide

1. Checkout Child Registration Classification Assignment

  • From Aspenware Commerce Plugins > Product Classifications > Add Assignment in Admin, select the Category containing the product requiring assignment from the dropdown.

  • Select the desired product from the Product dropdown.  (The product drop down is in alphabetical order.)

  • If child registration collection is specific to a particular attribute combination and does not apply to the entire product, check the desired product attributes.

NOTE: If an add-on product requires child registration that should be assigned to the same user who is assigned to the add-on product, rather than the parent product assignee, then set up child registration at the add-on product level. 

  • In the Classification table, click the Assign checkbox for Requires Child Registration in Checkout.

  • Click Add.

  • Assignments for Products to Require Child Registration can be removed by selecting Delete.