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Private Lesson Prompts
Private Lesson Prompts
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Setup Checklist

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AE:Set-up ChecklistAE:
Set-up Checklist
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1.

POS Tasks

RTP -

  • The product must be a fully configured product

in the POS system

  • and able to be sold in ONE|Resort.

  • See

product shell
documentation

  • for

RTP’s

  • RTP|One’s general product configuration requirements.

    Status
    colourRed
    titleRequired

  • Setup an Instructor Activity for each Start Time.

    Status
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    titleRequired

  • Product Component

is

  • must be configured as a Private Lesson Component type and linked to each Instructor Activity.

    Status
    colourRed
    titleRequired

    • ‘Allow No Instructor Booking’ is

marked

    • checked on the

Privtae

    • Private Lesson tab of the Private Lesson Product Component.

      Status
      colourRed
      titleRequired

  • Create prompts in RTP|One for private lessons. Note that they must match the value configured in Aspenware.

Status
colourYellow
titlePrerequisites

2.

Aspenware Commerce Tasks

Store Configuration

1. Add Specification Attributes

  • If not already configured, add the following specification attributes.

    Status
    colourRed
    titleRequired

    • Student Count [Custom] [Prompt]

    • Private Lesson Requires Ability Ski [Custom] [Prompt] 

    • Instructor Comment [Custom] [Prompt]

    • Private Lesson Phone [Custom] [Prompt]

    • Private Ski Lesson Optional Comment [Custom] [Prompt]

2. Configure Prompts

  • If not already setup, configure the private lesson prompts.

    Status
    colour

Blue

  • Red
    title

optional

  • Required

    • Student Count [Custom] [Prompt]

    • Private Lesson Requires Ability Ski [Custom] [Prompt] 

    • Instructor Comment [Custom] [Prompt]

    • Private Lesson Phone [Custom] [Prompt]

    • Private Ski Lesson Optional Comment [Custom] [Prompt]

Status
colourYellow
titlePrerequisiteS

1. Modify Prompts

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colourBlue
titleoptional

  • If any of the drop-down values on the checkout screen need to be modified, update those. ie: selections for number of students is currently 1,2,3 but looking to update selections to 1,2,3,4.

Product Editor Screen

Product

Pr

2. Add Product Classification

  • Add the product classification “Requires Private Lesson Profile” to the product.

    Status
    colourRed
    titleRequired

  • If private lessons have multiple start times configured in RTP|One, enter RTP’s private lesson component code in the product classification SKU field. When applicable, select the start time attribute(s) for each unique component code.

    Status
    colourBlue
    titleoptional

Status
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titleDetailed setup

Prerequisite Tasks

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AE:Prerequisites Tasks ExcerptAE:
Prerequisites Tasks Excerpt
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POS Tasks

...

  • The product must be a fully configured product in the POS system and able to be sold in ONE|Resort.

  • General tab

    • Product is active

    • The appropriate Security level is set at or below the Aspenware User security level.

  • Sales Locations

    • Appropriate Sales Location for Aspenware is assigned

  • Components

    • Required Component(s) for the product have been added.

  • Sales Channels

    • The appropriate Sales Channel for Aspenware has been added.

  • Pricing

    • Pricing date ranges and/or pricing seasons are valid.

  • Rules

    • Optionally add any rules the product may require, ie Customer Required, PUB/Skiosk, Min/Max Age, etc.

Siriusware - The Item must be a fully configured product in the POS system and should be able to be sold on Sales.

  • Salespoint Type

    • Item is available to be sold from Web Sales

  • Restrictions

    • Available Sales Dates has the Item priced for the current season

  • Items

    • Item is added to the Item Tree being used by the Online Salespoint

2. Infrastructure Tasks

  • Connectivity between Aspenware Commerce and the POS system has been fully established through Unity. This should have been completed during the implementation of your store.

3. Aspenware Commerce Tasks

  • The Category that the product will appear under needs to be created and published.

  • Optional features such as Roles, Multiple Stores, Discounts, and Tax Category, etc must be configured in advance to be applied to the product.

4. Settings, Language Strings, and/or HTML Widgets for this Feature

...

  • This setup does not require additional setup for Settings, Language Strings, or HTML widgets.

  • Setup an Instructor Activity for each Start Time.

    • This is required because Aspenware uses the Default Start Time of the Instructor Activity.

  • Product Component is configured as a Private Lesson Component type and linked to each Instructor Activity.

    • ‘Allow No Instructor Booking’ is marked on the Private Lesson tab of the Private Lesson Product Component.

  • Create prompts in RTP|One for private lessons. Note that they must match the value configured in Aspenware.

Aspenware Commerce Tasks

1. Add the Private Lesson Profile specification attributes. If not already configured, specification attributes must be created in order to configure prompts.

Info

NOTE: This only needs to be completed once and will apply to all Private Lesson Products.

  • To add the required specification attributes, go to Catalog > Attributes > Specification attributes > Add new

...

  • Ensure the Attribute info drop-down is expanded > in the Name field enter the attribute name exactly as spelled in the examples below > click Save and Continue Edit

...

  • Ensure the Options drop-down is expanded > click Add a new option > in the Name field enter the option name exactly as spelled in the examples below > click Save

...

Note

IMPORTANT: Private Lesson prompts must be set up with the correct specification attribute name and option name as detailed below.

Specification Attribute Name

Option Name

Image Example (click to image to expand)

Student Count [Custom] [Prompt]

Student Count

Image Added

Private Lesson Requires Ability Ski [Custom] [Prompt] 

Ability Level

Image Added

Instructor Comment [Custom] [Prompt]

Instructor

Image Added

Private Lesson Phone [Custom] [Prompt]

Phone Number

Image Added

Private Ski Lesson Optional Comment [Custom] [Prompt]

Comment

Image Added

Info

NOTE: The following fields from this section are not used:

  • Display order: This field is not used, leave the field as “0”.

  • Specify color: This field is not used, leave unchecked.

2. Configure Private Lesson Prompts if not already set up.

Info

NOTE: The Private Lesson Profile specification attributes must be set up before this section can be completed.

  • To configure the prompts go to Aspenware Commerce > Prompts > then find the Private Lesson Prompts and click Edit next to each one at a time.

...

  • Modify the following values using the table below as a guide:

    • Unity Code: Unity code must match the RTP|One prompt code.

    • Description: Enter the name of the prompt that you want to be displayed to guests in checkout.

    • Prompt Type: Select between “List” or “String” based on the prompt (see table below).

    • List Options: If “List” is selected for the Prompt Type, then enter the first selection guests will see from the drop-down in checkout. Then click Add. Repeat these steps to add multiple options in the dropdown.

    • Display Order: The default value is zero but this can be optionally set to higher values. The higher values will display after the lower values on the checkout personalize screen.

    • Required: Check this box if the guest must make a selection in order to complete checkout. If the guest does not need to make a selection for this prompt, leave it unchecked.

Note

IMPORTANT: Do not change the “Key” values or “Prompt Group” values. These are automatically generated and are needed to have the prompt appear in checkout and to have guest responses send to RTP|One successfully.

Key

Unity Code

Description (can be edited)

Prompt Type

List Options

Required

Display order

Image example (click to enlarge

Student Count [Custom] [Prompt]

RTP’s Prompt code

Number of Students

List

{enter the numerical value(s) that guests will be able to select from}

Check

Default is 0 and higher values will display after lower values

Image Added

Private Lesson Requires Ability Ski [Custom] [Prompt]

RTP’s Prompt code

Ability Level

List

{enter alphanumerical options}

Check

Default is 0 and higher values will display after lower values

Image Added

Private Lesson Phone [Custom] [Prompt]

RTP’s Prompt code

Phone Number

String

N/A

Uncheck

Default is 0 and higher values will display after lower values

Image Added

Private Ski Lesson Optional Comment [Custom] [Prompt]

RTP’s Prompt code

Comments?

String

N/A

Uncheck

Default is 0 and higher values will display after lower values

Image Added

Instructor Comment [Custom] [Prompt]

RTP’s Prompt code

Instructor Request

String

N/A

Uncheck

Default is 0 and higher values will display after lower values

Image Added

Detailed Setup Guide

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AE:Detailed Setup Guide ExcerptAE:
Detailed Setup Guide Excerpt
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Info

NOTE: It is recommended to save often by clicking Save and Continue Edit in the top menu bar. This will ensure your work is saved in the event you accidentally close or navigate away from the page.

HINT: Image examples below can be clicked to enlarge for easier viewing.

1. Create a New Product

Th

NOTE: The best practice is to continually click Save and Continue Edit as you work through the product setup. Once saved, your product should appear on the store under the category you selected. There you can review/test and come back to the product editor page to make changes as needed.

...

1. Add Product Classification(s) to the Private Lesson Product

  • Go to Aspenware Commerce > Product Classifications > Add Assignment.

...

  • Select the Category and Product from the dropdowns

...

  • If the product has a single start time setup in RTP:

    • Find the Requires Private Lesson Profile product classification and check the box next to it in the Assign column.

    • Click the Add button.

...

  • If the product has defined start time(s) based on an attribute selection on the product detail page (PDP):

    • Select the category and product.

    • Check the box next to the first start time attribute.

    • Find the Requires Private Lesson Profile product classification and check the box in the Assign column.

    • In the SKU column textbox enter the RTP|One component code (not the PHC) that has the private lesson configuration.

    • Click the Add button.

    • Repeat these steps for the other available start times.

...

Info

NOTE: All the created Private Lessons prompts that have been set up on the Prompts page will appear in checkout on any product assigned the Requires Private Lesson Profile classification. You can add custom prompts to the products but only the Private Lesson Prompts as described in this guide will save to the Private Lesson area of RTP|One.

...