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2. Add Product Classification
Go to Aspenware Commerce > Product Classifications and click Add assignment.
Select the product you created above.
Scroll to ‘Dynamic Pricing Days to Arrival’ and click Assign.
Decide whether you will allow non-consecutive multi-day selection or if you’ll require consecutive multi-day selections. If neither option is necessary for your product, skip to the next step. If you’d like to allow non-consecutive multi-day selections, scroll to ‘Is Non-Consecutive Multi-Day Product’ and click Assign. If you’d like to require consecutive multi-day selection, scroll to ‘Is Consecutive Multi-Day Product’ and click Assign.
If you’d like to show the large pricing calendar view, scroll to ‘Show pricing calendar view’ and click Assign.
Click Add.
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3. Optional Product Setup
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Detailed Setup Guide
Configure Season Type(s)
Create Pricing SeasonsSeason(s)
Configure Products for Dynamic Pricing
Price Product Using Pricing Wizard
Export/Import Excel Pricing Spreadsheet
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Season Types group seasons together to assign to products (e.g. a Lift Ticket season type may be assigned to lift ticket products and include a Lift Ticket Weekdays season and a Lift Ticket Weekends season).
Go to Aspenware Commerce > Dynamic Pricing > Seasons
Click Seasons (button in the upper right corner)
Click Season Types (button in the upper right corner)
Specify the Season Type Name and click Add.
Once the Season Type is created, return to the Seasons page and assign the appropriate seasons to the season type. This can be done by editing each Season and assigning the type using the drop-down.
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Pricing seasons are created so that dates can be blocked together when updating pricing for a product in the dynamic pricing tool. These should be set up prior to pricing the product. Pricing seasons are added to pricing season types that can be assigned to products.
Go to Aspenware Commerce Plugins > Dynamic Pricing
Click Seasons (button in the upper right corner) and specify:
Name: Enter the name for the season.
Display Order: Enter the display order for the season.
Season Type: Select the Season Type created above.
Click Add.
Select Set Datesbeside the newly created season (table is organized by display order).
Navigate to the first month and year with dates included in this season. Highlight the appropriate dates in the left column.
Select multiple dates in a row using the Shift key; select multiple non-consecutive dates using the Command key on a Mac and Control on a PC. When all the desired dates in the month are selected, select the > arrow key in the center of the modal.
Continue for each month within the season and when complete, select Save.
Season names, display orders, season types can be edited and de-activated/activated by selecting Edit. To edit dates, select Set Dates.
3. Configure Products for Dynamic Pricing
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WARNING: Once a product has been dynamically priced it cannot be un-dynamically priced. |
Go to Aspenware Commerce > Dynamic Pricing
Click Seasons, then Season Types (upper right corner.)
Click Assign Products to Season Types and select the desired product from the Product drop-down. (Product drop down is in alphabetical order.)
Assign the desired Season Type. (See above for season and season type configuration details.)
Click Add.
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On the Seasons page, click Dynamic Pricing and search for the desired product.
Select Edit Override Windowswithin the desired product’s row.
Days to arrival windows are defined here (e.g. rules like unique pricing for day-of purchasers, within 48-hour purchasers, outside of 48 hours, etc.).
Override Window setup depends on pricing window rules. Specify the following for all of the days to arrival windows for the product:
Window Title: Enter a descriptive name for the window.
Display order: Set to 101 for the window that is closest to the start date, 102 for the next furthest window out and so on. For example, 101 for Day of Pricing, then 102 for the 7 days out until the day before pricing, 103 for the 14 days to 8 days before pricing, etc.
Days out start: The number of days from the arrival date when the pricing will apply
For example, if setting up an ‘outside of 48 hours’ window, set this to 2 and it will apply two days out from the arrival date if there isn’t a more specific (closer to arrival date) level set that applies to the reservation date.
Days out end: Set to 100000. Do not set this to a value higher than 100000
Track Quantity: Check this for all override windows. Checking this will cause a Type drop-down to appear, select Price rather than percent.
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Click Add.
Once all Override Windows are added, and if you are not using tiered pricing, the product can be priced.
The order for override windows is very important. When all of your override windows have been added, they should be ordered from closest to arrival date to furthest from the arrival date and should look something like the example below if using multiple override windows. Notice Base is first, then the closest window to the arrival date is second, and so on.
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Pricing tiers can be set up by returning to the Dynamic Pricing Editor page, scrolling to the product, and clicking Edit Tiers.
Enter the Tier Title, Description of the Tier, and Display Order, and click Add. Once all of your tiers have been created, you will see a list of them in order of display.
4. Price Product Using Pricing Wizard
Go to Aspenware Commerce > Dynamic Pricing in Admin.
Search for the product using the Product name field (e.g. Type “ticket” to find lift tickets).
Find the desired product’s row and click Edit Pricing.
Select the following:
All desired attributes (these can be multi-selected by dragging or using the Command key on a Mac or Control on a PC). Avoid selecting more than 50 combinations at once. Something must be selected for each variant (or box of options) for dates to load below. If you have conditional attributes on your product and a selection is not needed for a variant, select something for that variant anyway and the correct combinations, that do not include the unnecessary variant, will be loaded below in the date selection area.
Season: Select from the Base/Season drop-down
Override Windows: These can be multi-selected by dragging or using the Command key on a Mac or Control on a PC.
Select either Show Grid or Show Schedule (The Show Grid option display is a grid view of product attribute combinations shown in rows and pricing seasons across the columns.)
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In the Schedule view, to edit the pricing for a larger date range referred to here as a Season, select which season to edit in the Select Season drop-down.
Then select the product attribute combinations and click the [Season Name] button. This presents the season editor with the dates of the season listed on the right and the product attribute combinations with a price field for each. Make desired changes and click Update to save.
To select the product attribute combinations (rows in the table), select the titles in the far left column. One or more attribute combinations may be edited at once.
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If editing specific dates in a narrower date range (within a month or week), choose desired dates from the calendar and select the appropriate product attribute combinations (see steps below). Click the Edit Date(s) button. Update pricing in the Day’s Editor window and click Update to save.
To select multiple non-consecutive dates, use the top row in the calendar pricing table and select each desired date. Do not select the cells directly within the product attribute combination rows.
To deselect dates, use the top row and click the selected date deselect it. Do not select cells directly within a product attribute combination row.
To select multiple consecutive dates, select and drag across the dates desired within the product attribute combination row.
To select multiple product attribute combinations, check the combinations in the far left column that need to be updated.
To deselect product attribute combinations, click the product attribute combination name of the desired row to deselect.
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Once a product is “dummy priced,” or priced with real values, the pricing export can be pulled and re-imported. Pricing exports and imports can be configured in the new Import Pricing plugin.
Go to Aspenware Commerce > Import Pricing search for the desired product using the product name, category or both.
A product must set up for dynamic pricing and priced for the season, even if the prices added are “dummy prices.” If this setup is not first done it will not work.
You can identify if a product is set up for dynamic pricing if you search for a product and the “type” is set to Override. If it is set to none, first set up the product for dynamic pricing using the sections above.
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Guidelines for preparing the Import Pricing (without tiers) spreadsheet are outlined below.
Before importing pricing spreadsheets is possible, preparing the correct pricing export sheet is required. This sheet has specific values that must be present for the import to work, so creating the spreadsheet without first exporting is not possible. To prepare your export spreadsheet, define the start and end date for the date range that will be updated. This can be an entire season.
Click to Prepare Import Spreadsheet.
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When the export is done, the spreadsheet will look something like this. Find the variant(s), override window combination(s) and date(s) you wish to update, and update the price, setting the inventory using rules outlined below.
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