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Setup Checklist
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1. POS Tasks | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
RTP - The product must be a fully configured product in the POS system and able to be sold in ONE|Resort.
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| Siriusware - The Item must be a fully configured product in the POS system and should be able to be sold on Sales.
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| 2. Infrastructure Tasks | Unity - Connectivity between Aspenware Commerce and the POS system has been fully established through Unity.
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32. Aspenware Commerce Tasks | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Store Configuration
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Product Editor Screen Product Info dropdown
Price dropdown
Shipping dropdown
Inventory dropdown
Pictures dropdown
SEO dropdown
Save and Continue Edit button
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Prerequisite Tasks
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1. POS Tasks
RTP - The product must be a fully configured product in the POS system and able to be sold in ONE|Resort.
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Salespoint Type
Item is available to be sold from Web Sales
Restrictions
Available Sales Dates has the Item priced for the current season
Items
Item is added to the Item Tree being used by the Online Salespoint
2. Infrastructure Tasks
Connectivity between Aspenware Commerce and the POS system has been fully established through Unity. This should have been completed during the implementation of your store.
3. Aspenware Commerce Tasks
The Category that the product will appear under needs to be created and published.
Optional features such as Roles, Multiple Stores, Discounts, and Tax Category, etc must be configured in advance to be applied to the product.
4. Settings, Language Strings, and/or HTML Widgets for this Feature
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This setup does not require additional setup for Settings, Language Strings, or HTML widgets.
Detailed Setup Guide
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NOTE: It is recommended to save often by clicking Save and Continue Edit in the top menu bar. This will ensure your work is saved in the event you accidentally close or navigate away from the page. |
HINT: Image examples below can be clicked to enlarge for easier viewing.
1. Create a New Product
The Products page can be used to create new products, edit existing products, and delete products.
To create a product, go to Catalog > Products > Add new
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Ensure the top left slider is displayed as Advanced. If Basic is showing then click Basic and Advanced will now show.
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NOTE: If you click the Settings button you can configure the Basic view to hide unused fields as the Advanced view will show fields that are not used by Aspenware Commerce. If the Basic view is configured improperly, it can hide the required fields. |
2. Complete Required Product info fields
Enter the required product info in the Product info fields. If the Product info drop-down is not expanded, click Product info to display the fields in this section.
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NOTE: The Product info fields control the name displayed for the product on both the product card and PDP, the short description on both the product card and PDP, the long description on the PDP, the email content that goes to guests when the product is purchased, the SKU sent to the POS when this is a simple product, the category(s) the product is displayed under, whether the product is published and visible to guests or not, whether the product is a normal ski product or retail product, optionally what roles have access to the product, optionally which stores will display the product, optionally when the product is available for purchase, and optionally when the product is taken off display and cannot be purchased. |
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Product card example |  |
PDP example |  |
Email description: Click Tools > Source code and in the pop-up window add your HTML text. Once complete click Ok. The Email description box is the content that displays on order confirmation emails when a guest buys a specific product. If a guest purchases different products in a single order then each product’s email description box’s content is included in the order confirmation email. The email description does not display on the PDP and will never appear on order confirmation emails for add-on products.
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Published: If checked, this product will be accessible on the site. If the category it is associated with is also published. If unchecked, this product will not be accessible on the site.
Product type: Leave as “Simple”.
Product template: Leave as “Simple product”. If you are setting up a Retail product, set to “Retail” and refer to the documentation on setting up a retail product.
Customer roles: If any guest should be able to view this product, leave the field blank. If this product should only be visible to specific guests, select the corresponding role(s) associated with those guests.
Limited to stores: If you are running only one store, leave blank. If you are running multiple stores and want this product only visible to guests on specific stores(s), select the corresponding store(s) the product should be displayed on.
Available start date (UTC): Optionally defines the date & time in UTC the product will become visible on the site. Leave as blank if you want the product to be visible immediately. To set a date click the Calendar icon and select your desired date, to set a time click the Clock icon and set your desired time.
Available end date (UTC): Optionally defines the date & time in UTC the product will become not visible on the site. Leave as blank if you do not want an automated date & time to remove the product for purchase. To set a date click the Calendar icon and select your desired date, to set a time click the Clock icon and set your desired time.
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NOTE: The following fields from this section are not used:
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Enter the required product info in the Price fields. If the Price drop-down is not expanded, click Price to display the fields in this section.
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NOTE: The following fields from this section are not used:
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4. Complete Required Shipping fields
Enter the required product info in the Shipping fields. If the Shipping drop-down is not expanded, click Shipping to display the fields in this section.
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Shipping enabled: Leave unchecked. If setting up a retail product see the Retail product configuration guide.
5. Complete Required Inventory fields
Enter the required product info in the Inventory fields. If the Inventory drop-down is not expanded, click Inventory to display the fields in this section.
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NOTE: The following fields from this section are not used:
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6. Upload Images in Pictures fields
If the Pictures drop-down is not expanded, click Pictures to display the fields in this section. The Picture fields control the image used on the product card and PDP when the resort’s theme is set up to display here. As described in the product attribute feature configuration article, this is also where icon images are saved so they can later be added to selected attribute values for display on the PDP.
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Step 1 (Required): Adding a product image
Upload a file: Click Upload a file then select an image from your computer to upload. (specs: 1700 x 700 px and 275 KB)
Alt: Leave as blank
Title: Leave as blank
Display order: Leave as 0
Add product picture: Click Add product picture and the initial image is now saved to this product.
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If your theme is a single static image: Repeat Step 1 above with the same image already used. You must also repeat the “Upload a file” step even though it looks like you can simply click the “Add product picture” button.
If your theme scrolls through multiple images on the PDP: Repeat Step 1 but you may choose a different image that guests can scroll through on the PDP. You must also repeat the “Upload a file” step even though it looks like you can simply click the “Add product picture” button.
Step 3 (Optional): Adding icon image(s)
Upload a file: Click Upload a file then select an image from your computer to upload. (specs: 40 x 40 px.)
Alt: type “icon” in this field
Title: type “icon” in this field
Display order: type “20” in this field
Add product picture: Click Add product picture
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NOTE: You do not need to repeat these steps for icon images and you can upload several different icon images. To be visible, icons must be assigned to attribute values, and configuration to accomplish this is covered in the Product Attribute Values Configuration document. |
7. Skip the Product attributes fields
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NOTE: If the Product attributes drop-down is not expanded, click Product attributes to display the fields in this section. These fields are used to create a product with attributes and configuration to accomplish this is covered in the Product Attribute Values Configuration guide. |
8. Skip the Specification attributes fields
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NOTE: If the Specification attributes drop-down is not expanded, click Specification attributes to display the fields in this section. These fields are used to apply special rules and features to the product and configuration to accomplish this is covered in the Specification Attribute Values Configuration guide. |
9. Skip the Gift card fields
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NOTE: This area of the store is not used. |
10. Skip the Downloadable product fields
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NOTE: This area of the store is not used. |
11. Skip the Rental fields
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NOTE: This area of the store is not used. |
12. Skip the Recurring product fields
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NOTE: This area of the store is not used. |
13. Complete the SEO fields
If the SEO drop-down is not expanded, click Seo to display the fields in this section.
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NOTE: The following fields from this section are not used:
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14. Skip Related product fields
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NOTE: This area of the store is not used. |
15. Skip Cross-sells fields
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NOTE: This area of the store is not used. |
16. Skip Purchased with orders fields
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NOTE: If the Purchased with orders drop-down is not expanded, click Purchased with orders to display the fields in this section. No configuration is needed. These fields are used to show past order information for this product. |
17. Skip Product vouchers fields
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NOTE: If the Product vouchers drop-down is not expanded, click Product vouchers to display the fields in this section. These fields are used to set up features relating to vouchers and configuration to accomplish this is covered in the Product Voucher Configuration guide. |
18. Click the Save and Continue Edit button
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Click Save and Continue Edit in the top menu bar to save the changes you have made.
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NOTE: The best practice is to continually click Save and Continue Edit as you work through the product setup. Once saved, your product should appear on the store under the category you selected. There you can review/test and come back to the product editor page to make changes as needed. |
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